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University Business Services
UC Santa Cruz
1156 High Street
Santa Cruz, CA 95064-1077

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Campus Distribution Services

Summary: This page describes distribution services available for campus users. These services allow customers to broadcast correspondence to certain selected groups within the campus community.

Hours: Monday through Friday 7:30 a.m. - noon and 1:00 - 4:30 p.m
Phone: (831) 459-3892

• Non-labeled Distributions
• Rates and Timing for Deliveries
• 2007-08 Campus Mail Services rates / fees

Labeled Distributions from Campus Mail Services

We offer four different mailing lists derived from our own database. They are Academic Staff, Non-Academic Staff, All Staff, and Officers & Administrators (essentially heads of units on campus).

Our database is updated regularly and the above lists are designed to match our mail stop addressing scheme, thus all the addressees are guaranteed delivery. These lists are only appropriate for official university inter-office correspondence. Informal flyers or campus advertisements must be sent by other means.

Non-labeled Distributions

For non-labeled distributions each official mail stop receives a counted number of pieces, based on whether the target recipients are faculty, staff, or faculty & staff. In the case of a general distribution, a few pieces are sent to each stop for posting. The piece counts are obtained from each mail stop by survey.

It is most important when designing a piece for this type of distribution that one can easily tell from looking at it who it is intended to reach. The person sorting mail at each stop needs to know which boxes to stuff...faculty, staff, etc.

Campus Distribution Recharge Rates and Delivery Standards

Delivery Timing and Costs

Non-labeled campus distributions received in Mail Services by 3:00 p.m. will generally be processed and delivered on the next business day. Material received after 3:00 p.m., which must be in the next day's mail delivery, will be handled as a rush delivery. Rush deliveries are charged at twice the standard distribution rate.

Labeled Distributions

Delivery Timing and Costs

For distributions labeled by Mail Services, the delivery standard, which includes both labeling and delivery, is 3 business days from the date the material arrives at Mail Services.

• Mass Campus Mailings
  • 100 - 1,000 pieces .01 per piece (address labels affixed by sender)
  • 1,000 - 10,000 pieces .005 per piece

Campus mailings of 100 pieces or less are handled as part of a department's regular outbound volume and are handled at no additional charge.

Handling Charges for Non-standard Materials

A non-standard material surcharge applies to packages generated by campus units for delivery at other campus destinations, such as boxes/packages of books, educational materials, or audio/video tapes.

• 1 - 5 pounds in weight .50 per item delivered
• 5 -35 pounds in weight $1.00 per item delivered

2007-08 Campus Mail Services rates / fees

Service	Recharge rate/fee
Bulk Mail Center postage expense & fee Bulk Mail & manual labor hourly charge	Postage + 14% markup $38.50 an hour
Mail Stop fee: Minimum volume Mail Stop fee: Over minimum volume	$64.00/month or 5.5 feet/month $0.23 cents a pound
Special afternoon daily delivery (2nd delivery) to Accounting off-campus site	$6.00 per Mail Stop
Expedited mail expense & fee	Expedited cost + 22% markup
US Postage expense & fee	US postage + 22% markup
Account Fee per individual customer Mail code account	$6.00 month per mail recharge code
Interdepartmental campus envelopes provided to: All campus users	% of mail volume per Mail Stop